Registering for an Account on the Ariba Supplier Network
I. Overview
The Ariba Supplier Network (ASN) is an Internet-based network for the electronic communication of business transactions and catalogs.
Once you have registered on the ASN, you can choose to receive your orders by fax, email, XML or EDI. The ASN will store copies of your orders for future reference.
The network can also be utilised for the verification and delivery of electronic catalogs, which are price lists of your goods and services.
An electronic catalog can be uploaded to the ASN where its syntax (structure) will be checked. The ASN does not check the semantics (content) of a catalog, for example if the prices are correct.
The network can then forward the catalog to our company where it is reviewed, loaded into our Ariba Buyer system and made available to users who are able to search and select the items they would like to order.
The ASN provides a single point of contact for many buyers and suppliers to perform electronic commerce. The hub and spoke nature of the ASN allows you to communicate with many organisations (who use Ariba Buyer) through one channel.
If you already have an ASN account, please follow the instructions in the section called:
Submitting your ASN account details
II. ASN Charging
Ariba has recently announced a change in their ASN fee structure that will take effect as of 1/9/07. For details please see: http://www.ariba.com/go/smpupdate
If you register with the ASN and incur the fee, we will not accept the maintenance cost being recharged either directly or indirectly.
III. The Process
The process of registering for an ASN account is quite simple and will take approximately 15 minutes of your time.
If you already have an ASN account, please follow the instructions in the section called:
Submitting your ASN account details
You will need to gather some information before registering. In particular you will need to know:
|
Company name |
Your full company name. |
|---|---|
|
DUNS number |
A unique nine-digit number issued by Dun & Bradstreet to identify each corporate location of a business. You can find your DUNS number by providing your company details on the following website: http://www.dnb.com/US/duns_update/index.html |
|
Company address |
Your full company business address. |
|
Main company email |
An email address for general company enquiries. |
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Main company telephone |
A telephone number for general company enquires. |
|
Time zone |
Your time zone, as an offset from GMT. |
|
Default currency |
Your default currency for entering and viewing monetary values. |
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Administrator name |
The name of a person who will administer your ASN account. |
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Administrator telephone |
The telephone number of the administrator. |
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Administrator username |
A login username for the administrator. |
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Administrator email |
The email address of the administrator. |
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Administrator password |
A login password for the administrator. |
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Secret question/answer |
A secret question and answer, in case the administrator login or password is forgotten An example secret question might be: What is your mother’s maiden name? |
|
Preferred language |
The language in which you would like to view the ASN screens. |
|
Order fax telephone |
A telephone number for faxed orders. |
|
Order email address |
An email address for emailed orders. This should be a group address accessible to several individuals where possible, for example sales@mycompany.com. The email address should not belong to an individual who may not always be available, for example fred.smith@mycompany.com. |
Once you have gathered these details go to http://supplier.ariba.com/ and click on the link called ‘ Register as a new supplier’. The network will guide you through the registration process.
There are six steps in the registration process. During step four called ‘Registration Preferences’, you are asked how you would like to receive your orders. You will need to enter a fax, telephone number or an email address. We recommend that if you wish to receive orders by XML or EDI that you configure this after registration.
In addition, the fifth step called ‘Classifications’, can be quite complex. We recommend that you ignore this screen and simply click the ‘Next’ button.
Once you have completed the registration process you will have a preview ASN account. This is an account that is not fully activated. When you have submitted your ASN account details, we will fully activate your account by connecting to it and you will receive an email notification.
IV. Submitting your ASN account details
In order for us to send you orders using the ASN, we need to know your Ariba Network Identification (ANID). In order to find your ANID go to http://supplier.ariba.com/ and login using your administrator username and password.
If you have just completed registration you will have specified the administrator username and password during step three of the process.
Once you have successfully logged in, follow these steps to find your ANID:
Click on the link called ‘Company Profile’ on the left hand menu bar
Click on the link called ‘Company Description’ on the centre of the screen
The ANID is the first field on the screen and starts ‘AN01…’
Carefully copy your ANID and send it to P2P-Supplier-Comms@janbe.jnj.com. Once we have received your details we will connect to your ASN account and you will receive an email notification.
V. Configuring your Account on the ASN
Configuring your account is only necessary if you wish to:
- Change any of the details you provided during the registration process. It may be the case that your company name or address changes, or that you wish to change your account administrator or create other account user logins.
- Change how you receive your orders. During registration you enter a fax, telephone number or email address to which orders are delivered. You may wish to change or refine these details, or even configure order delivery by XML or EDI.
- Specify further details about your eCommerce capabilities. It is possible to enter a range of information about your eCommerce capabilities in your ASN account. This and other information can be viewed by prospective customers and may help to promote your organisation.
By logging into your account you can also:
- Retrieve orders - It may be the case that you wish to retrieve old orders; they can be found in your ASN accounts inbox.
- Upload, verify and publish electronic catalogs - Electronic catalogs are price lists of your goods and services. Catalogs can be uploaded to the network where their syntax (structure) is checked. Following this the catalog can be published to one or more organisations who use Ariba Buyer.
- Create reports - The ASN has the facility to create customised reports that can be loaded into Microsoft Excel for further analysis.
This pack is not intended to be a reference manual to the ASN. A complete range of documentation, which will help you to better understand the network can be found by following these steps:
Go to http://supplier.ariba.com/
Enter your administrator login and password and click the ‘login’ button.
On the homepage, click ‘Help’ in the upper right hand corner.
Select the manual appropriate to your requirements.